Position Summary

We are looking for a new administrator to join our team, who would enjoy a varied role, assisting the Practice Manager in delivering an office that runs smoothly and efficiently.

The ideal candidate will have experience as an administrator, completing varied tasks.  Experience working in the finance industry is desirable alongside marketing duties, such as WordPress and social media. The successful candidate needs to be professional, well-presented, self-directed and reliable.

Job Description


  • Preparing meeting rooms and arranging refreshments
  • Distributing incoming posts and franking outgoing post
  • Purchasing and replenishment of stationery, kitchen supplies and toiletries
  • Management of Data Shredding
  • Organising repairs and overseeing the management of office services
  • Ensuring the premises are presentable and daily housekeeping tasks are completed


  • Processing invoices and credit card statements
  • Managing Petty Cash
  • Assisting with income reconciliation

Client Experience

  • Meeting and greeting clients
  • Diary management and general admin tasks
  • Management of birthday cards, gifts for clients and staff


  • Management of client and professional connection communication and events
  • Event management
  • Preparation for seminars
  • Management of charity relationships
  • Upload blog material to the website and social media platforms
  • Sponsorship & advertising
  • Social media pages


  • Organisation of staff events
  • Comply with compliance and T&C procedures
  • Any other tasks necessary to ensure the smooth running of all client-related processes
  • Any other tasks reasonably requested by your employer

Why Should You Apply?

  • Herbert Scott is one of the most professional and forward-thinking financial planning practices in the area and truly wants every employee to enjoy coming to work
  • We offer some flexibility in our approach to working hours, to help support your work/life balance
  • We are a progressive business that is always striving to improve and, as such, will support any further learning you wish to undertake and will listen to your ideas


How to apply

Please email your CV, covering letter and your salary expectations to:

  • Location Lewes
  • Salary £20,000 - £24,000
  • Contract Type Permanent
  • Attentance Full Time